These accounts are not a part of the Foundation. The finance office at Westview manages the money for the ASB Club Accounts. These are accounts for the various sports, arts, activities, clubs, and organizations that involve students participating in raising money. If a student is involved in any way with fundraising, then the money is to be put into the ASB Club account. The accounts are separated and the funds are available. However, both the students and advisor must sign off on the money spent from their account. For additional information, please contact the ASB Advisor for a copy of the PUSD Club Handbook. The handbook contains all of the information needed to understand how the Club Accounts work.
ASB Athletic Account
This account is not a part of the Foundation. It's a fund for the Athletic Department of Westview. This is managed by the Athletic Department. Money from various sources (i.e. football ticket admission) exists in this account. For additional information, contact the Westview Athletic Director.
ASB Officers Club Account
ASB also has their own account for all ASB Activities. This would include money raised by the ASB Club itself. This account is managed by the ASB Activities Director and officers. It is not a part of the Foundation.
Foundation General Fund
The Westview Foundation raises money for the benefit of the school overall. Some of the expenses the Foundation currently covers, in whole or in part, include the outside accountant, tax preparation and reporting, insurance, legal expenses, and other needs required to operate the Foundation. The money in the General Fund is typically used for priorities set by the Operational Cadre at Westview. Since the Operational Cadre is set up to represent all of the various school areas and makes many of the school decisions, they are also the ones that set the priority of the Foundation and the funds that are used. Types of fundraising for the General Fund have included the donor wall, any appeal letters for donations, portions of the Torrey Pines Invitational Program and donations from the community.
Foundation Allocated Funds
If donations are allocated to specific groups, the Foundation creates individual accounts designated as “allocated” for specific teachers, groups, or needs. Their money will be placed in a separate sub-account for use only for those purposes. When allocated money is received, notice is given to the Westview Employee or Coach that is associated with that particular group. Typically, this money is not commingled with the Group money. These accounts exist within the Foundation.
Groups (boosters) are organized by parents and/or community members to raise funds to benefit student activities. These are parent-only organizations; no students or staff should be members of any Groups. The Foundation is the 501(c)3 organization that includes the various Groups (booster clubs). Each Group has an account within the Foundation. The Foundation houses the money, however, the money is only dispersed according to the Group’s requests. Monthly statements are sent out to the primary Group Representative. Each year, the Group will provide their contact person and the names and signatures of the people who are authorized to approve requests. Requests for funds must be made by two of the approved signatures. eScrip is a fundraising program that is set up through the Foundation. Any Group wishing to use the eScrip program may put in a request to be added to the list of organizations. The Foundation disperses the funds into the individual accounts as they are paid out to Westview. For additional questions, please contact the Foundation's eScrip Coordinator at email@example.com. Other opportunities for fundraising will be presented to Groups throughout the year. The school is not in charge of, nor has any responsibility for the Group. The Group is not permitted to act as an agent, or to represent itself as an agent of the District. Groups should not use District or School letterheads for carrying out their business.
No raising of funds deposited into the Group accounts may involve students. If students are involved, the money must be deposited into the ASB Club Accounts. Their individual club will still have a separate account; it will just be handled through the school finance office. No raffles or games of chance shall take place on school premises, with the exception of legally-operated bingo activities. All funds are collected and maintained by the Group in their account, which exists within the Foundation. The Foundation’s Tax ID number should be used, not the school Tax ID number. No Group money should be kept in ASB accounts.
Money that is collected from parents on behalf of their students for the Group is considered a donation, as allowed by law. Parents should receive a receipt for any donation in excess of $250. It is up to the parent to check with their tax advisor for the tax deductibility of their donation. Keep in mind that all parent money is a donation, as there are no requirements for the students to pay for participation.
Westview has established a school-wide standard for the use of the logo and guidelines for printed communications. The key to the success of the program is the proper and consistent use of these standards by every employee and vendor involved in the development of school-associated materials. The Westview Wolverines logo is a valuable identity and the exclusive property of Westview. Its use by any person or organization other than the Poway Unified School District is strictly forbidden, unless prior written authorization is prepared or approved by the Westview Athletic Director or Principal.